Creating Products and Services

Before buying, selling, or manufacturing, you need to create product and service records in VentryHub. Initially setting up VentryHub requires adding stock quantities on hand.

Prerequisites

• Configure business locations

• Set up your chart of accounts

• Create supplier records (recommended)

Creating a New Product or Service

To add products and services:

1. Navigate to Inventory > Products.

2. Click + Add.

3. Complete required fields:

   • SKU

   • Product name

   • Type

   • Category

   • Costing method

   • Unit of measure

4. Click Save.

Cloning Products or Services

Clone existing items to quickly create similar products or services:

1. Navigate to Inventory > Products.

2. Select the product to clone.

3. Click Clone.

4. Adjust fields as needed.

5. Click Save.

Creating Product Variations

Group related product variations (e.g., shirts in various sizes/colors) into product families.

• Learn how to create product variations.

Importing Inventory Lists

Efficiently create or update multiple products via CSV (max. 5000 lines per import):

1. Navigate to Inventory > Products.

2. Click Import > Inventory list.

3. Download and complete the CSV template (required fields: SKU, Product name, Type, Category, Costing method, Unit of measure).

4. Upload the CSV file.

Bulk Editing Products

Edit multiple products by exporting and re-importing CSV:

1. Navigate to Inventory > Products.

2. Click Export > Inventory list.

3. Edit the CSV file and save.

4. Re-upload via Import > Inventory list.

Deprecating or Deleting Products

• Deprecate products to remove them from active operations while keeping historical data.

• Delete deprecated products with no transactions to permanently remove their records.

Setting Products as Non-Sellable

Make products unavailable for sales (e.g., expired stock):

1. Navigate to Inventory > Products.

2. Select the product.

3. Change I am selling this product to No.

Product Information Fields

General Tab

Essential fields:

• SKU: Unique product identifier (avoid leading zeros or spaces).

• Product Name: Clearly identifies the product.

• Type: Stock, Service, Gift Card, Non-inventory, Fixed asset.

• Category: Segment your products.

• Brand: Optional product segmentation.

• Costing Method: Determines inventory valuation.

• Unit of Measure: Default unit (e.g., item, kg).

Other important fields:

• Status: Active or Deprecated.

• Default Location: Storage location.

• Barcode: For scanning operations.

• Minimum Reorder / Quantity: Stock management.

• Dropship: Supplier shipping options.

• Bill of Materials (BOM): Components for assembly.

• Tags and Pick Zones: Product grouping and warehouse efficiency.

• Accounts and Tax Rules: Financial tracking.

• HS Code / Country of Origin: Customs information.

Prices Tab

• Set up to 10 price tiers manually or dynamically.

• Custom customer-specific pricing.

Stock Tab

• View product availability, stock movements, and delivery schedules.

Dimensions Tab

• Specify product and carton dimensions for fulfillment.

Suppliers Tab

• Link suppliers for automated replenishment (dropship, reorder).

Discounts Tab

• Apply product-specific discounts for customers or groups.

Images and Attachments

• Upload and manage product images and attachments, including CSV uploads.

Additional Units of Measure

• Specify multiple units (e.g., single bottle, cases).

Channels Tab

• Manage product listings on integrated sales channels.

Activity Log

• Track changes to product details, including timestamps and user information.

Accounting Dimensions

• Add tags for enhanced financial reporting (e.g., region, customer group).

This streamlined approach ensures effective product management, enhanced visibility, and simplified operations within VentryHub.